10 Little-Known Facts You Should Know Before Becoming a Notary
By: Marifel Figueroa-Hernandez
Becoming a notary is a rewarding profession, but there are essential facts you should know before starting. Here are ten key insights to help you succeed:
1. You’re Personally Liable for Mistakes ⚖️
Even small errors can lead to legal consequences. Protect yourself with Errors and Omissions (E&O) Insurance to cover financial liabilities.
2. Notaries Must Follow State-Specific Laws 📜
Each state has unique laws regarding notary services. In Florida, notaries can officiate weddings and perform Remote Online Notarization (RON).
3. A Notary is Not a Lawyer ❌⚖️
Notaries cannot provide legal advice or help clients fill out forms. Doing so is considered Unauthorized Practice of Law (UPL) and is illegal.
4. Your Notary Commission Must Be Renewed 🔄
Florida notary commissions last 4 years. Renew before expiration to continue offering services legally.
5. You Need to Keep Detailed Records 📝
Florida law requires maintaining a notary journal for RON services. Keeping a journal for traditional services is recommended for added legal protection.
6. Remote Online Notarization (RON) Requires Special Approval 💻
To offer RON services, complete state-approved training, apply for authorization, and use platforms like Notarize, Blue Notary, or OneNotary.us.
7. Notaries Can Refuse to Notarize 🙅♀️
If a signer lacks proper identification, appears unwilling, or seems mentally incapacitated, you can legally refuse to notarize.
8. You Must Charge Fees Within State Limits 💸
Florida sets maximum fees:
$10 per notarized signature (standard services)
$25 per online notarization (RON)
Travel and after-hours fees are allowed but must be disclosed upfront.
9. Networking is Key to Success 🤝
Building a client base requires networking with real estate agents, law firms, and local businesses. An active Google Business Profile and presence on LinkedIn, Instagram, and Facebook can attract clients.
10. Your Notary Seal Must Meet State Requirements 🕹️
Florida requires your notary seal to include your name, commission number, and expiration date. For RON services, use a compliant digital seal and electronic signature.
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